Article I. Name and Purpose
Main goals are:
1. Teach young ball players how to play the game of baseball “The Right Way”.
2. To be a positive impact on them as young ball players
3. Do all of this with class
Article II. Membership
The members of Redhawks Baseball Inc. shall be those children and the parents/guardians who have registered in the athletic programs of the organization.
Section 2.01 Division Placement
The children shall be placed in the respective leagues as follows:
1. 11-12 year olds
2. 13-14 year olds
League age is the age attained by a player prior to April 30, and determines the player’s eligibility for a particular league.
Requests for exceptions to the age requirements will be presented to and reviewed by the President and if recommended by the President, the request will be brought to the Board for approval.
Article III. Organization and Procedure
Section 3.01 General
The organization of Redhawks Baseball, Inc. shall include Directors, Officers, and various committees, herein commonly referred to as the Board.
Section 3.02 Board of Directors
The rights of powers of the Board shall be as hereinafter defined:
a. Composition
The Board of Directors shall be composed of the appointed Officers of the Association, i.e., President, Vice President, Treasurer, and Secretary, along with the Directors.
b. Officers Appointed by Board Approval
Only members of the Association, as defined in Article II, may serve as Officers of the Association. Responsible citizens residing in the boundaries of the Association may, if appointed, serve on the Board of Directors as Directors or assist with committee work.
The Officers and Directors (Board of Directors) of the Association shall be as follows:
TITLE
President (Officer)
Vice President (Officer)
Treasurer (Officer)
Secretary (Officer)
Director of Purchasing and Equipment
Director of Teams
Director of Concessions
Director of Tournaments/Umpires/Game Scheduling
ELECTION YEAR
Vacancies to be voted on Yearly, Each September
c. POWERS
The Board of Directors shall act as the Executive committee of the Association, shall control and manage the property, business, and activities of the Association, and shall take whatever action it deems desirable including the conduct of the affairs of the Association consistent with the provisions of these By-Laws, resolutions or actions of the Board of Directors.
d. VOTING RIGHTS
Every Board Member (except Director of Tournaments/Umpires/Scheduling and immediate Past President) shall be entitled to vote in person when in attendance, upon all questions brought forward during called meetings of the Board.
e. STANDING COMMITTEES
There may be Standing Committees consisting of the following:
1. Special Events Committee
2. Parent Volunteer Committee
3. Grounds Committee
Board Members may serve on the Standing Committees. The President may serve on all Standing Committees. Committee Chairs and assignments will be made by the President as needed. All Standing Committees will report to the Secretary.
f. OTHER COMMITTEES
Except as otherwise provided by these By-Laws, the President, or his delegate, may appoint Committees with such duties, powers responsibilities, and procedures as he may prescribe. The President and Secretary shall have the privilege of the floor at meetings of all Committees.
g. REPORTS TO MEMBERSHIP
The actions of the Board of Directors shall be reported to the Membership annually.
ARTICLE III FINANCIAL MANAGEMENT
SECTION 3.01 EXECUTION OF INSTRUMENTS ON BEHALF OF THE ASSOCIATION
All checks and drafts under $200 may be executed by the President or the Treasurer, expenditures of more than $200 must be approved by the Board of Directors.
Execution of any loans, mortgages, of expenditures which exceed the annual budget must have prior approval of the Board of Directors, and may then be executed by the Officers so empowered.
SECTION 3.02 REGISTRATION FEES
The Board of Directors shall determine the annual fees which shall be paid by each Member and may require fees of a different amount for different classes of Members.
SECTION 3.03 FISCAL YEAR
The fiscal year of the Association shall be October 1st to September 30th.
SECTION 3.04 ANNUAL BUDGET
The fiscal year of the Association shall approve an Annual Budget by the October Board Meeting.
ARTICLE IV MEETING OF THE BOARD OF DIRECTORS
SECTION 4.01 FREQUENCY OF MEETINGS
There shall be a meeting of the Board of Directors each month. The President shall call additional meeting of the Board as required, or upon request of any 2 Board Members.
SECTION 4.02 MEETING ATTENDANCE
Any Board Member who is absent for three meetings during a calendar year without good cause will be subject to removal from the Board. Prior to removal, the President will discuss the Member’s attendance with him/her. If in the Presidents opinion, the Member does not provide sufficient reasons for his/her absences, the President will recommend the member’s removal from the Board. Removal will occur upon the majority vote of the Board.
SECTION 4.03 PERFORMANCE OF DUTIES
The board of Directors shall have the power to dismiss any Board Member who fails to perform his duties as described in Article VII, “Duties of Officers.” The dismissal of any Board Member is subject to a majority vote of the Board of Directors as defined in Article V, “MEETING OF THE BOARD OF DIRECTORS”, Section 4.04 “Quorum”.
SECTION 4.04 QUORUM
Greater than 50% of the voting members of the Board shall constitute a quorum for the transaction of any business duly presented at any meeting of the Association.
SECTION 4.05 VOTING
Unless otherwise prescribed in the By-Laws, a majority vote of the Board Members, in attendance at a Board Meeting, is required for approval of any measure brought before the Board. A two-thirds vote of all Board Members is required for changed to the By-Laws.
In the event a measure requires approval of the Board between Board Meetings, and a special meeting is not called, a motion made through electronic means is acceptable. The motion must be made to all Board Members and all discussion must be copied to all Board Members. For the motion to move forward, another Board Member must “second” the motion. A simple majority of the entire Board is required for approval. The motion and voting results are to be ratified at the next Board Meeting and then recorded in the minutes.
SECTION 4.06 RULES OF PROCEDURE
The rules of parliamentary procedure contained in Robert’s Rules of Order shall be used as procedure guidelines for meetings of the Board of Directors.
ARTICLE V APPOINTMENT OF OFFICERS AND BOARD OF DIRECTORS
Officers and Members of the Board of Directors shall be appointed in accordance with Section 5.03 and according to the provisions of this Article.
SECTION 5.01 TERM OF OFFICE
The term of office of an appointed Member of the Board of Directors shall commence when approved by the Board and announced by the President at the September Board meeting. New Board terms officially begin with the October meeting.
SECTION 5.02 NOMINATING COMMITTEE
The President shall appoint a Committee of at least three(3) Members to prepare a slate of Nominees. Said Committee will be appointed no later than the June meeting each year.
SECTON 5.03 NOMINATIONS
Prior to the September Board meeting, the Nominations Committee, appointed by the President, will be empowered to present the names of candidates for each office.
SECTION 5.04 ELECTIONS
The Nominees of the Nominating committee for appointment to seats on the Board of Directors shall be presented at the September meeting. Votes shall be cast by those Board members in attendance for each office until one member is elected to each office.
SECTION 5.05 VACANCIES
Vacancies on the Board of Directors shall be filled by vote of the Board.
ARTICLE VII DUTIES OF OFFICERS AND DIRECTORS
SECTION 6.01 PRESIDENT
The President shall preside at all general, special and executive meetings, as well as, all League Functions. He shall be responsible for performing the following:
a. Be an active member of all committees that deal with the Community while serving as a member ex-officio of all others.
b. Represent the League in all official contacts with other public or private bodies or officials, except where such contact duties are delegated to a specific person or committee.
c. Responsible for the conduct of the League in strict conformity to the policies, principle, rules, and regulations as agreed to by the Board of Directors.
SECTION 6.02 VICE PRESIDENT
The Vice President shall assist the President in overseeing the Tournament Committee and shall also oversee all fund raising activities.
He shall be responsible for the following tasks:
a. Prepare and distribute fundraising/sponsorship information and registration forms.
b. Coordinate and prepare a list of team sponsors for each league and distribute to the Director of each team before sending the uniforms to be printed.
c. Coordinate the delivery of the necessary artwork to the banner printer for each of the banner sponsors.
d. Distribute the Sponsors Banner to each team for hanging at all games..
e. Distribute the game schedules, created by the leagues, to the Director of each team.
SECTION 6.03 SECRETARY
The Secretary shall be responsible for recording all activities of the Association and maintaining appropriate files and necessary records and shall be responsible for performing the following specific tasks:
a. Make reservations for the location of each monthly and/or special Board of Directors meeting.
b. Obtain all necessary keys for access to the designated meeting location and return same t the appropriate individual.
c. Notify each Board Member via telephone or email prior to each meeting.
d. Record and distribute the minutes of each meeting to all Board Members.
e. Maintain accurate up to date master records of all League Rules.
f. Responsible for updating printing, and distributing copies of all League Rules to each of the Team Managers and Coaches at the Managers and Coaches Meeting.
g. Serve as a liaison between the Board and all Committees.
h. Assist the Team Directors in the preparation and Registration information and flyers.
i. Assist in the preparation of the Club Directory and coordinate it’s printing and distribution on opening day.
SECTION 6.04 TREASURER
The Treasurer shall receive all monies and shall keep an accurate record with receipts of all cash receipts and/or expenditures and shall pay out all funds as authorized by the Board of Directors. He/She shall be responsible for performing the following specific tasks:
a. Present a written report of accounts at each monthly meeting.
b. Prepare and distribute a full written report/Financial Statement to the Board of Directors and the Members annually.
c. Keep current on all General and Tax Laws that will affect the Association.
d. Keep all required records and file all governmental paper work and/or Forms.
e. Prepare and file all Tax Forms.
f. Obtaining and maintaining all required Insurance Coverage for the Association and the Board Members.
g. Prepare a Proposed Fiscal Budget for acceptance by the Board of Directors at the October Board Meeting.
h. Responsible for filling of incorporation documents.
SECTION 6.05 DIRECTOR OF TEAMS
The Director of Team (12U, 14U Lower, or 14U Upper) shall be responsible for all player eligibility Data/Information and Team Assignments. He/She shall be responsible for performing the following tasks:
a. Be in charge of, run, and coordinate all registrations
b. Preparation and distribution of all registration information and/or flyers
c. Make reservations for the location of each Registration.
d. Obtain all necessary keys for access to the designated event locations and return same to the appropriate individual and/or organization.
e. Receive and review all applications for Player Candidates.
f. Check age eligibility of all Players and confer with the President on all controversies.
g. Prepare and maintain a complete file on all registered Players, which must include, Copy of Birth Certificate and/or most recent grade report, and a copy of the registration.
h. Prepare and present to the Board all requests for and recommendations on Members playing up or down from the designated age.
SECTION 6.06 DIRECTOR OF PURCHASING AND EQUIPMENT
The Director of Purchasing and Equipment shall be responsible for the ordering and purchasing of all equipment and uniforms to be used by the association. Director of Purchasing and Equipment shall also be responsible for maintaining the quality, and an adequate inventory, of all of the equipment to be used by the teams. He/She shall be responsible for the performing the following specific tasks:
a. Purchase as needed all, replacement and new items deemed necessary by the Board of Directors.
b. Submit a Projected Budget at the November Board Meeting for all known/projected expenditures for the upcoming season.
c. Obtain and submit to the Board of Directors Finalized.
d. Obtain Price Quotations/Proposals and submit to the Board, for Approval, on any expenditure exceeding $1000.
e. Contract with the designated Vendors/Suppliers for the Purchasing of all the materials, equipment and uniforms that were approved by the Board of Directors.
f. Obtain and coordinate the specific team sponsors names with the Uniform Vendor.
g. Provide all information and quantities as required to prepare an accurate assessment, and to order the equipment deemed necessary.
h. Responsible for the distribution and collection of all equipment.
i. Responsible for the initial pre-season cleaning of all equipment prior to its distribution to the team.
j. Responsible for the organization and upkeep of the storage facility for league equipment.
SECTION 6.07 COACHES
a. The President will publish and accept applications for team Coaches. Coach candidates must complete and submit an application by March 1st in order to be considered.
b. The President shall be responsible for the Coach applications, performance of a background check (as needed), and selection of Coaches to be submitted to the Board of Directors for approval.
c. Whenever possible, Coaches should be approved before the beginning of the spring baseball season.
d. It is not a requirement that a Coach have a player on the team, but it is strongly recommended and exceptions should only be made in cases where someone of extraordinary coaching talent or experience can be secured.
e. The President will select Coaches, who must then complete an application, and be approved by the Board of Directors.
ARTICLE VIII DISCIPLINARY ACTION
SECTION 7.01 AUTHORITY
The Board of Directors shall have the authority to suspend, discharge, or otherwise discipline any Player, Manager, Coach, Umpire, Officer, Director, or other person whose conduct is in violation of the Rules and Regulations of this association and/or League Baseball and/or considered detrimental to the best interests of the League.
a. Persons subject to such discipline shall have the right to a hearing before the Board of Directors before such discipline is imposed.
b. In the event of discipline procedures involving a Player or other person under the age of 18, that person’s parents shall be invited to attend the hearing with the person concerned.
c. Persons, youth, or adult, who refuses to comply with the Rules of Baseball, or the Association, may be considered for disciplinary action.
SECTION 8.02 PENALTIES
Recognizing the difficulty of establishing specific penalties for a variety of violations of acceptable conduct, the following penalties are suggested. The Board of Directors may impose the one which, in their opinion, appears to match the severity of the offense.
a. WARNING. The offending person is to be advised in writing of the offense, and further advised that repetition of the offense will result in a more severe penalty.
b. SUSPENSION. The offending person is to be advised in writing that he or she has been suspended from all League activity for a specific number of games or days.
c. DISMISSAL. The offending person is to be advised in writing that he or she has been dismissed from the League for the remainder of the current year.
d. BARRED. The offending person is to be advised in writing that he or she has been barred for present and future participation in the League, permanently, or for specific number of years.